Registering as a Denturist
in the Province of Ontario
INTRODUCTION
The College of Denturists of Ontario operates under the authority of the Regulated Health Profession Act, (RHPA) and the Denturism Act, 1999. The College is not an educational institution, it is a regulatory body that ensures all Ontarians receive safe, effective and ethical care. Only individuals who are registered with the College of Denturists of Ontario can practice denturism and use the title Denturist. It is illegal to use this title in Ontario if you do not hold a current Certificate of Registration with the College of Denturists of Ontario. The provision of Denturist services in Ontario is a controlled act.
:: Registration Regulations
The member's certificate of registration expires if the member ceases to be a Canadian citizen or a permanent resident of Canada or have an authorization under the Immigration Act (Canada) consistent with his or her certificate of registration.
After the second anniversary date of its issue, the certificate of registration expires on the date the annual fee is due unless the member,
i. has engaged in the practice of denturism for at least 1,500 hours in the preceding three years,
ii. has successfully completed the most recent qualifying examinations in denturism set by the Council.
iii. has successfully completed, in the preceding six months, the courses set by the Council, or
iv. has taught denturism at an institution for a period of at least twelve months in the preceding three years.
The member shall submit a completed annual information return to the Registrar together with the annual fee.
Every member of the College of Denturists of Ontario must renew their registration by correctly completing a Registration Renewal form and paying their annual registration fees. Registration forms and fees must be received at the College office by 4pm April 15th. Any Registration Renewal forms that are submitted incomplete or incorrectly completed will be deemed not received and will be returned to the member for completion/correction.
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THE APPLICATION FOR REGISTRATION PROCESS
:: Registration Regulations
:: A Guide to the Registration Process
:: Registration Application
:: Career Map for Internationally Trained Applicants
:: Labour Mobility
ASSESSMENT
All applications for registration must pass through an assessment procedure. If the registrar feels that the application does not meet all requirements for registration, he/she will refer it to the Registration Committee for review.
EDUCATIONAL REQUIREMENTS
At present, an applicant must have a diploma from George Brown College in Denturism or an equivalent diploma or degree from another educational institution or jurisdiction to be eligible to attempt the qualifying examination. Should you hold a degree or diploma from another jurisdiction, you may be asked to have your credentials assessed, at your expense, by a recognized credential evaluation service. APPLICATION FORM
Once the College has received your initial inquiry, you will be sent an application package. This package contains the forms to be completed and returned to the College along with a request for the pertinent documentation that is required to process your application.
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QUALIFYING EXAMINATIONS
The Registration Committee administers the qualifying examination which is held once per year. The examination is made up of two components - a written examination and a practical (clinical) examination.Eligible candidates must successfully complete the written examination before they will be permitted to attempt the practical examination.
Candidates must successfully complete both the written examination and the practical examination in order to qualify for a certificate of registration.
Fee Structure |
Written Examination |
$ 500.00 |
Practical (Clinical) Examination |
$2400.00 |
REGISTRATION
Applicants who successfully complete both the written and clinical examinations are then eligible for certification as a denturist in the province of Ontario. In order to activate and maintain a certificate of registration, the member must complete an annual information form, pay the annual registration fees and meet any and all terms and conditions set by the College for a certificate of registration.
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OTHER INFORMATION ABOUT THE REGISTRATION PROCESS
CONFIDENTIALITY
Pending application files are confidential and information can be given only to the applicant. Release of information to a third party requires a signed Release of Information form. ASSISTANCE IN APPLYING FOR REGISTRATION
No person or agency can guarantee that your application will be successful. Your application will be judged based on the stated requirements only. Be cautious of any person or agency that charges you money to help your application along. If you have trouble understanding the forms or requirements, contact:
Laura Thacker, Registration & Committee Coordinator
416.925.6331 ext 227/ 1.888.236.4326 ext 227
lthacker@denturists-cdo.com
for assistance at no cost.
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THE REGISTRATION RENEWAL PROCESS
On Line Renewal
On line renewal is open only to active or inactive members who are maintaining their current registration status. Those who wish to change their current registration status are not able to use the on line renewal option. This option is not open to Retired Life Members.
Members choosing on line renewal will complete their renewal form and make their payment on line. They will not complete and return the paper renewal form. The renewal information listed below does not apply to on line renewal.
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Update Personal Information On Line
Click here to access the online renewal and registration information update application.
Faxed/Mailed Renewal
Members renewing by fax or mail, must review the registration renewal information and then complete and submit their renewal form accordingly.
Members may renew via fax only if the method of payment is by credit card. All renewal forms and payment must be received at the College office by 4pm April 15th. Click here for a blank Registration Renewal form Blank forms must be completed in entirety then submitted to the College of Denturists of Ontario together with payment.
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Section 1: Registration Information This section shows the registration information currently on file for the member with the College of Denturists of Ontario.
If a member’s name has changed, they must inform the College in writing and provide appropriate documentation. If a member wishes to change their registration status, see Section 6 below. The User Name is assigned by the College and is required if the member wishes to register on line, or if the member wishes to amend their contact information in the database at any time. All members must report the hours of practice for the 2008/2009 registration year.
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Section 2: Contact Information
This section shows the contact information currently on file for the member of the College of Denturists of Ontario.
Please read this information carefully, as there will be changes in what is displayed on the register and therefore the website, effective June 4, 2009.
The Registered Address is the primary place of practice for active members and the home address for inactive members. The registered address is used by the College to determine the electoral district. For members, this address will automatically be displayed on the website. For inactive members, they have the option to display either this address or an alternate address or post office box. All Members must display at least one address on the website where the public can contact them. The Mailing Address is the address that the College uses to contact the member by mail. Unless the member has indicated otherwise to the college, the Registered Address will be used as the mailing address. If the member would like to use a different mailing address, please make corrections on the form, or attach a separate piece of paper with the corrections. Normally, this address would not appear on the register or website, but the member may choose to display it if they wish. Inactive members who do not wish their home address to appear on the register and website may use an alternate address such as a post office box as the address that is displayed on the register and website. If the member has alternate practice locations, they may report them to the College. They may choose whether or not they are displayed on the website If the member is the owner of a denture clinic and has not had the name of the clinic approved by the Executive Committee of the College, please be aware that any denturist who owns a denture clinic must obtain the approval of the Executive Committee of the College to name the clinic anything other than the name of the denturist owner. Please contact the College for more information
Changes to the website information will appear by June 4, 2009
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Section 3: Language Information
As part of the changes to information collected by the College as required by Bill 171, we will now be collecting information on member languages used.
Preferred language will not appear on the register or website Languages in which the member is able to provide denturism services will appear on the register and the website. Members who list other languages should ensure that they are able to actually provide services in those languages in order to avoid complaints.
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Section 4: Insurance Information
This section applies only to members with a registration status of Active. All Denturists with a registration status of Active must carry a minimum liability insurance of $1,000,000.00 per occurrence.
Members whose registration status is “active” must indicate whether their insurance is provided through the Denturist Association of Ontario (DAO) or a private insurance carrier. If it is through the DAO, the College will confirm coverage with the DAO. Members, whose insurance is through a private carrier, must provide proof of insurance. The carrier name, policy number and a copy of the current certificate of insurance must be submitted to the College. Members whose insurance certificate expire prior to April 14th must submit the new insurance certificate within 10 days of the expiration date of the current certificate.
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Section 5: Reporting Requirements
The member must answer all four of the questions as either yes or no.
For each yes answer, the member must provide details on a separate page and attach it to the renewal form If a member answers yes to questions 3 or 4 due to a finding or proceeding with the College of Denturists of Ontario, the member need not provide details, but must indicate that the yes answer relates to a matter with the College of Denturists of Ontario, and not any other or additional regulator
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Section 6: Status Change Certification
This section applies only to members who currently hold a registration status of Inactive or who wish to change their status to Inactive, Resigned or Retired Life Member.
Inactive Practice Certification If the registration status listed on the front of the registration renewal form is Inactive, check the 1st box in this section. If the registration status listed on the front of the registration renewal form is Active, and a member intends to change their status to Inactive, check the 2nd box in this section. By choosing an Inactive status, the member may not fit, dispense, design, construct, repair or alter a denture until the College reinstates that member’s status to Active. In order to reinstate Active status, the member must inform the College in writing of their intent to resume practice and that member must ensure they have liability insurance in the minimum amount prior to resuming practice. If a member resumes Active practice during the current registration year they will be required to pay additional registration fees. If a member remains Inactive for an extended period and no longer meets the minimum required 1500 practice hours in the previous three years, their request to resume Active status will need to be reviewed by the Registration Committee, who may require upgrading prior to the resumption of Active status. This can delay the member’s return to practice significantly. Allow ample time for a Registration Committee review if one is required. Click here for a Declaration of Inactive Status Form
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Resignation Declaration Members electing to resign their registration must complete and submit a resignation form to the College of Denturists of Ontario. If a member chooses to resign, they may not fit, dispense, design, construct, repair or alter a denture. In addition, they may not use the title “Denturist”, a variation or an abbreviation or equivalent in another language. They may not hold themself out as qualified to practice in Ontario as a Denturist. A resigned member wishing to become registered with the College Of Denturists of Ontario again, will be required to reapply and meet all the registration requirements in place at the time of re-application, including any qualifying examinations required. Click here for a Declaration of Resignation Form
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Retired Life Member Certification Members electing to become a Retired Life Member, remain a member of the College and may vote and stand for election, provided they are otherwise eligible, but they may not practice as a Denturist. Retired Life Members may not fit, dispense, design, construct, repair or alter a denture. They may not hold them self out as currently able to practice in Ontario as a denturist. A Retired Life Member wishing to become an active member of the College Of Denturists of Ontario again, will be required to reapply for active registration and meet all the registration requirements in place at the time of re-application, including any qualifying examinations required. Click here for a Declaration of Retirement Form
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Section 7: Verification and Signature
All members must complete this section by dating and signing the form.
Any form not dated and/or signed is considered incomplete and the payment information invalid. Incomplete forms will be returned and if the correctly completed form is not received at the College by the deadline of April 15th payment will be considered late. The late payment penalty will be charged.
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Section 8: 2009 - 2010 Fee Payments
FEES - All members are required to pay annual registration renewal fees as outlined below:
Active |
Inactive |
Retired Life Member |
$1426.42 + $71.32 GST =$1497.74 |
$713.21 + $36.66 GST =$748.87 |
$145.71 + $7.29 GST =$153.00 |
In order to pay the inactive fee rate, the member’s registration status with the College must be Inactive
(see Inactive Practice Certification: Section 6 above). In order to pay the Retired Life Member fee rate, the member’s registration status with the College must be Retired Life Member
(See Retired Life Member Certification: Section 6 above) Fees that are not paid by the deadline of April 15th are subject to a 10% late payment penalty. Payments that are declined or returned by the bank for any reason are subject to a further $25.00 service charge on top of the late payment penalty. If an initial installment payment is declined or returned by the bank, the member losses the privilege of installment payments and the full registration fee becomes payable immediately. Additional penalties for non-payment of fees can include suspension of certificate of registration. Installments: Members may choose to pay active or inactive registration fees either in one lump sum or two installments. The option of paying in four installments is no longer available. Installment payments are open to those paying by credit card or pre-authorized payment only. Retired Life Members do not have the option of installment payments. Installments are subject to a $100.00 service charge which is divided between the two payments.
Installment payments are due as follows:
Active Fees |
Inactive Fees |
$798.87 due on April 15, 2009 |
$424.44 due on April 15, 2009 |
$798.87 due on October 15, 2009 |
$424.44 due on October 15, 2009 |
PAYMENT OPTIONS: All members must choose ONE of the following payment options. Credit card payment: To use the credit card payment option, check the type of credit card to be used and fill in the credit card number and expiry date. Check the appropriate box to indicate whether active or inactive fees apply and whether payment frequency is one lump sum or two installments. Payments(s) will be charged to the credit card on the dates listed above. Cheque: To use the cheque option to pay registration fees, check the box to indicate whether active or inactive fees apply and and whether you are paying in one lump sum or two installments, as listed. If you are paying in installments by cheque, post date the second cheque and ensure that both installment cheques are submitted with your renewal form. Any 2nd installment cheques that are not received by April 15, 2009 will be considered a late payment and the late payment penalty of 10% will be applied.
The option of pre-authorized payment is not available this year. Do Not submit a void cheque
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